Bylaws of the Indian Peaks Chapter, Colorado Archaeological Society
ARTICLE I. NAME
The name of this organization shall be Indian Peaks Chapter, Colorado Archaeological Society.
ARTICLE II. Purpose & Objectives
The Indian Peaks Chapter of the Colorado Archaeological Society (the Chapter) is a non-profit organization existing for the purpose of maintaining and promoting the goals of avocational and professional archaeology in the State of Colorado. These goals shall include, but not be limited to:
A. Establishing and promoting high standards of archaeological research, documentation, publication and cultural resource management.
B. Establishing and promoting mechanisms to represent archaeological interests in political and public forums, including increased state and federal recognition.
C. Promoting education and interest in the fields of archaeology and cultural resource management for both the chapter membership and the public.
D. Adhering to the Amended and Restated Bylaws of the Colorado Archaeological Society (CAS) of which this organization is a recognized member chapter.
ARTICLE III. MEMBERSHIP
A. Any person, interested in the field of archaeology and agreeing with the purposes of this Chapter and those of the Colorado Archaeological Society, is eligible to become a member, upon payment of dues and agreement to abide by the Code of Ethics of the Colorado Archaeological Society.
B. Membership period is for one (1) year and is concurrent with membership in the Colorado Archaeological Society.
C. Chapter dues shall be established by the Executive Board in accordance with class of membership, and
subject to annual review. Dues are paid and renewed annually, with renewal dates established by the
D. Voting Rights and classes of membership are defined in Article II of the Amended and Restated Bylaws
of the Colorado Archaeological Society (CAS).
ARTICLE IV. OFFICERS
A. The following officers of this chapter shall be elected annually by the membership for the following calendar year.
2) Vice President
B The President and the Executive Board shall have the power to appoint committee chairs and committee members, or additional positions as they see fit. The committee chairs include, but are not limited to: Archivist, Historian, Librarian, Publicity, Membership, Librarian, Newsletter Editor, Field Director(s), CAS Representative, Archaeological Advisory Committee Representative, Professional Advisor, Project Information Officer, PAAC Training Coordinator, Outreach Coordinator, and At Large Board Members.
C. The Officers and Committee Chairs, including the At Large Board members, shall comprise the Executive Board and have the power to vote on all issues which come before the Executive Board.
D. The elected officers shall perform the following duties:
a. Preside over all regular Chapter and Executive Board meetings.
b. With the concurrence of the Executive Board, appoint At Large Board members and Committee Chairs as necessary.
c. Ensure the satisfactory performance of the Executive Board.
d. Serve as a member of the Board of Directors of CAS.
2. Vice President
a. Perform the President’s duties in that officer’s absence.
b. Arrange and present each monthly chapter program.
c. Arrange special events and appoint assistants as necessary.
d. Arrange for PAAC classes in coordination with the PAAC Training Coordinator.
e. Collect, deposit, dispense and report all moneys connected with special events and make final written report to the Treasurer and Executive Board.
a. Collect and record all funds, deposit and disburse funds and present an itemized statement of Chapter finances at each Executive Board meeting.
b. Submit forms and reports of finances of the Chapter \ to the State CAS and government agencies as required.
c. Arrange for an audit of financial records on an annual basis, or if a new Treasurer should assume office outside of an annual elections, or upon specific request by CAS or IPCAS Executive Board.
a. Record and file minutes of each Executive Board meeting.
b. Maintain a file of all Chapter correspondence.
c. Process official correspondence of the Chapter in conjunction with the President.
E. Terms of the elected officers shall be for one year, January 1 to December 31. Elected officers may serve up to three consecutive years. Longer terms may be recommended by the Executive Board and approved by the membership.
F. Any individual member in good standing shall be eligible to hold office, but shall hold no more than one office at a time, except as approved by the Executive Board. Resignations shall be submitted in writing to the chapter Secretary.
ARTICLE V. ELECTION PROCEDURES
A. A nominating committee shall be appointed by the President in August, and tasked to provide a slate of potential nominees for elected positions. The slate shall be reviewed and approved by the Executive Board.
B. The slate of officers shall be presented to the membership for election at the November Chapter meeting.
C. The new officers shall transition in December to assume duties effective January 1st of the upcoming year.
ARTICLE VI. MEETINGS
A. The regular meeting of the Chapter shall be held on the second Thursday of each month from September through May, unless otherwise authorized by the Executive Board.
B. Fifteen percent (15%) of the membership shall constitute a quorum.
C. Parliamentary authority shall be Robert’s Rules of Order.
ARTICLE VII. AMENDMENTS
A. These bylaws may be amended by a majority vote of the members present at any regular Chapter meeting, proposed changes having been submitted in writing at the previous meeting or published prior to the meeting in the Chapter newsletter to the membership.
ARTICLE VIII. CHAPTER PROPERTY
A. If the Chapter becomes inactive for any reason, its Charter, all records, funds, library, equipment, supplies, and other property become the absolute property of the Colorado Archaeological Society and shall be sent to the Executive Secretary or arrangements be made for these materials to be picked up by the Executive Secretary or his/her representative.
B. If any member of the Chapter becomes inactive for any reason, all Chapter property or materials held by that member shall be delivered to a Chapter Officer. The Executive Board is empowered to request return of Chapter property from any member who becomes inactive.
ARTICLE IX. COMPLIANCE
A. No part of the net earnings of the Indian Peaks Chapter Colorado Archaeological Society, shall inure to the benefit of, or be distributable to its members, except that the Chapter shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II (PURPOSE & OBJECTIVES).
No substantial part of the activities of the Chapter shall engage in propaganda, or otherwise attempt to influence legislation and the Chapter shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these Articles, the Chapter shall not engage in any activities not permitted by (a) a corporation exempt from federal income tax under Section 501 c (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) a corporation, contributions to which may be deductible under Section 170 c (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
ARTICLE X. CODE OF ETHICS
A. All members are bound by the Code of Ethics stated in Article VII of the Amended and Restated Bylaws of the Colorado Archaeological Society and any and all amendments thereto.
ARTICLE XI: CONTRACTS
A. The Executive Board may authorize any officer or other Executive Board Member of this Chapter to enter into
any contract or execute and deliver any instrument in the name of and on behalf of the Chapter. Such authority
shall be confined to specific instances. This authorization by the Executive Board is required before any
officer(s) enters into any contract or executes any instrument.
REVISED IPCAS BYLAWS – Approved by membership on November 10, 2016